About Bethany

Business Office Manager

Position Description

This position is responsible for managing the Business Office of the University.  Responsibilities include ensuring budget compliance; supervising the Business Office employees; performing accounts payable functions; and analyzing trends, costs, revenues, financial commitments, and obligations incurred to predict future revenues and expenses. 

Duties and Responsibilities

  • Process all check requests, invoices, and purchase orders to ensure vendors are paid properly and timely.

  • Maintains vendor files and responsible for all reporting pertaining to vendor data.

  • Ensures all established monthly payments are paid when due.

  • Monitors payments and general cash flow.

  • Works with budget managers to ensure appropriate account numbers are listed on A/P documents in order to charge the budget correctly when payment is made.

  • Communicate spending trends and ramifications to budget managers.

  • Carry out supervisor responsibilities in accordance with the school’s policies and applicable laws, including:  interviewing, hiring, training, planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

  • Ensure control and accountability of school assets.

  • Assume responsibility for effectively researching, tracking and resolving (or properly referring) accounting or documentation problems and discrepancies.

  • Assume responsibility for performing assigned accounting and related clerical support functions, such as performing accounts payable duties as needed.

  • Accurately prepare and maintain accounting documents, records and reports in a timely manner.

  • Assist in the preparation of all finance related statistical reports for outside agencies.

  • Complete all accounting functions in accordance with established standards, policies, and procedures.

  • Document established standards, policies and procedures into a Departmental Procedures Manual and update this manual with any changes made.

  • Provide backup support with payroll, receipts for monies into the GL system, preparing documentation for deposits, copying cheeks for supporting data and maintaining the filing system for all cash accounts deposits.

  • Perform other related duties as assigned.

Qualifications

  • Bachelor’s degree in Accounting or Business or equivalent experience.

  • 1-2 years of experience managing staff.

  • Non-profit accounting experience preferred.

  • Ability to analyze fiscal data and draw logical conclusions.

  • Ability to define problems and recommend effective solutions.

  • Effectively communicate procedures and policies clearly to others in both verbal and written formats.

  • Knowledge and use of personal computer applications including spreadsheet software.

  • Manage time and resources effectively.

Lifestyle Standards

Recognize, understand, and agree to live by the moral and ethical standards of Bethany University as outlined in the Assemblies of God Statement of Fundamental Truths and the Bethany University Statement of Faith.

Salary / Compensation

This is a full-time position.  Salary is commensurate with education and experience and includes a generous benefits package.

Application Process

Applicants, who meet the qualifications listed above, may submit a letter of interest and resume to Human Resources using the contact information listed below. The position will remain open until filled.

Contact Information

Human Resource Department
800 Bethany Drive
Scotts Valley, CA 95066
resumes@fc.bethany.edu

 

Bethany University does not discriminate on the basis of race, color, national origin, gender, age, or disability.

Last Updated: 6/27/08